Symposium contributors
Below you will find the guidelines for symposium contributors.
If there are any changes, this page will be updated, so we kindly encourage you to check it on a regular basis.
Presentation Upload
Didn’t receive an invitation email to upload your slides?
All speakers can access their personal dashboard via: ACS File Upload. Simply enter the email address registered in the abstract system, and you will receive a personal link to upload your files.
In some cases, your email address may not be recognized. This can happen if you are listed in the system only as a chair or panel member, in which case we assume you will not be using slides. It may also occur if you are trying to register with a different email address than the one known in our system. In both cases, please get in touch with us so we can resolve this together.
If you still do not receive a personal email, we kindly ask you to contact us so we can look for a suitable solution together
Speaker guidelines and requirements
- Please allow 3–5 minutes for discussion within the allocated time.
- Speakers should limit the number of slides to ensure their presentation fits within the assigned time slot.
- For audiovisual support, PowerPoint is the only format available.
- Presentations can be uploaded in the Presentation Management System. Detailed instructions can found below.
- Uploading is possible in advance from home or on-site at least 180 minutes before the symposium session starts.
- On-site technical staff will be available to assist.
- Speakers are advised to always bring their presentation on a USB stick in case last-minute changes are required.
- Within the Speakers Lounge, laptops will be available to make changes to presentations if needed.
- Please ensure that the PowerPoint presentation is set to an aspect ratio of 16:9
- Speakers are asked to arrive in the room for their session 15 minutes prior to the scheduled start time.
Disclosure slide
For accreditation purposes, all symposium speakers are required to include a disclosure slide at the beginning of their individual presentation. This slide should indicate whether the speaker has any potential conflicts of interest and, if applicable, how these have been managed.
Presentation Management system
All symposium speakers have recently received an invitation to upload their presentations via the Presentation Management System.
If you are serving as a chair without a presentation or as a symposium panel member, you have not received a separate upload invitation, as we assume that you will not be using slides.
If you have received an invitation that is no longer applicable because your role as a speaker has been withdrawn, please let us know whether your presentation has been cancelled or will be delivered by another speaker.
Please note that the deadline for uploading your presentation is 3 July. In the meantime, you will receive several reminders if you have not yet made an attempt to upload your presentation.
Last-minute updates to presentations can be made on-site in the Speakers’ Lounge. However, we kindly request that all first versions be submitted before the strict deadline of 3 July 2026.
Important requirements
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- Please make sure that the first slide following your title slide is a Disclosure Slide. If your presentation contains embedded video material, please ensure that the videos are correctly embedded and included in the presentation file.
- If your presentation contains embedded video material, please make sure this is correctly included in the file.
- Please note that Prezi and Keynote presentations cannot be supported by our Presentation Management System.
- All symposium contributors presenting in Elicium 1, Elicium 2, the Auditorium, and the Emerald Room are kindly requested to provide their consent for the recording and publication of their presentation as an on-demand session. These recordings will be made available to all registered participants, including online attendees.
Speakers Lounge
During IAGG 2026, we warmly welcome you to the Speakers Lounge, located in the Holland Lounge. We kindly ask all speakers to report there at least 2 hours before their session begins. In the Speakers Lounge, we will guide you through the presentation process and give you the opportunity to become familiar with the system, serving as a form of general rehearsal.
If you are scheduled to present early in the morning, we recommend visiting the Speakers Lounge the day before.
Opening hours Speakers Lounge
| Sunday 5th July | 08:00-19:00 hrs. |
| Monday 6th July | 07:00-18.45 hrs. |
| Tuesday 7th July | 07:00-18:45 hrs. |
| Wednesday 8th July | 07:00-15:30 hrs. |
Session leader guidelines
- Chairpersons are requested to take overall responsibility for ensuring that each session runs smoothly and on time. This includes guaranteeing that each Presenter is allocated sufficient—and equal—time for their presentation.
- Following the presentations, Chairpersons are expected to facilitate the discussion and Q&A segment. They should ensure that as many questions as possible are addressed and that all Presenters have the opportunity to engage with the audience. Chairpersons may also encourage further questions or stimulate discussion and can act as discussants if appropriate.
- Chairpersons are asked to arrive in the session room 15 minutes prior to the scheduled start time. This allows time to coordinate the session format and to ensure that all presentations are properly set up and accessible through the room’s IT facilities.
- Should any assistance be required, support will be available in the room, or information will be provided to enable you to request help promptly.
- All summaries and biographies are available on the congress website and in the mobile app, which will go live prior to the event.
- The standard room setup is plenary, accommodating the room’s maximum capacity. At the front of the room, a chair table (max. 2 persons) and a lectern are provided for the speakers.
- Speakers can navigate their slides using a pointer.
- Ondemand sessions: Participants may attend the session either in person in the meeting room or afterwards via the ondemand platform.
Frequently Asked Questions (FAQ)
Here you will find answers to the most commonly asked questions about our services, procedures, and practical information. We have compiled this section to help you quickly find the information you need.
If you cannot find the answer to your question, please do not hesitate to contact us. We will be happy to assist you.
- Is there a mandatory template for speakers?
No, the use of an IAGG presentation template is not mandatory. However, an IAGG template is available and may be used if you wish. You can download the template below. Please note; a disclosure slide is mandatory. - What’s the room set up for my symposium?
The room setup is fixed in a standard theatre-style layout and includes a projector, screen, sound system, two microphones, and a panel table. This setup cannot be altered. The capacity varies by room. Participants do not register for individual sessions in advance, so we are unable to determine the expected number of attendees for your session. - Is it possible to use an application like Mentimeter for interaction?
It is unfortunately not possible to use Mentimeter. The Speaker Management System is only showing the PowerPoint on the screen. What a possibility is, is to show the QR code in the powerpoint presentation. Run the mentimeter questions through a tablet that you bring with you (There will be WIFI in the venue). The only downside is that you cannot show the scores on the big screen. - Can I see the presenter’s view as a speaker?
Yes. As a speaker, the presenter view is shown on the lecture screen during the presentation.